How do I activate Digital Reference Checks in Grade Varbi

1. Activate Refapp in the Recruitment Case

Open your recruitment case in Grade Varbi and go to the advertisement or recruitment process settings.

Locate the section for digital reference checks and activate Refapp. When the feature is activated, a form will open where you can configure how the reference check process should be handled.

2. Configure the Reference Check Settings

The available options may vary depending on how your organization has configured the integration between Grade Varbi and Refapp.

Project Template

Select which project template should be used.

The project template typically controls:

• which process is used
• which default settings apply
• organizational affiliation or sender details

Question Templates

Select which question template(s) should be used for the reference check.

Different templates may be available depending on:

• role or area of competence
• language
• recruitment type

Competencies

In some configurations, the question template can be supplemented with additional competencies or evaluation areas.

The number of selectable competencies and the available options may vary between organizations.

Once the settings are completed, click Save.

3. Start a Reference Check

Go to the candidate list in the recruitment case and select the candidate you want to start a reference check for.

Choose the option for digital reference checks and then select Refapp.

A confirmation dialog will open where you can confirm the request before the reference check starts.

When the request is sent:

• a project is automatically created in Refapp
• the candidate is added to the project
• the candidate may receive email and/or SMS instructions to submit referees, depending on your organization’s settings

4. Follow the Status of the Reference Check

In the candidate list in Grade Varbi, you can follow the progress of the reference check.

You can typically see:

• how many references have been completed
• the current process status
• links to the candidate or report in Refapp

The information displayed may vary depending on your organization’s configuration.

5. When the Reference Check Is Completed

Once the reference check process is completed, the final reference report becomes available in the candidate’s profile or detailed view in Grade Varbi.